Share Documents To External People

This is instructions on how to share documents with people outside of Roedean School.

1. The most important step is do you need to share these documents ? Are you allowed to share these documents ?

You are not allowed to share confedential information to external accounts this includes all student data.

If your happy that the information can be shared you can continue following the below steps.

2. Create a folder on your Onedrive. If your Onedrive is synced with your device you should be able to open file explorer and create a folder within documents

3. Once you have the folder created, move all the documents you want shared within the folder.

4. Right click on the folder and goto share

5. You should get a window open like this, if you can click the the setting icon in the top right, this will display more settings that can be altered.

6. You can choose how this folder gets shared, preferably you will have the email address of the person you sharing it with. You should be able to leave the setting on People you choose. The default should also be set as can view but this can be changed to can edit if need be.

7. Click on the apply button takes you back to the original pop up window. This is where you can enter email address of the person your sharing with

8. You should then be able to click send and email will be sent out with the link to the external person.

The most important step in the process is double checking the data you are sharing is allowed to be shared externally.